QR EQUIPMENT CHECKS & TRUCK PRETRIP INSPECTIONS

Put the right check
at the right piece of equipment.

An asset-specific QR code opens its check page in a phone browser. The operator can identify themselves, record the required readings, review known issues, and report a new or worsening problem. No app download is needed; a compatible camera, browser, and internet connection are required.

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Print and place the QR.

Add the asset and print its specific label. The sticker page includes printer guidance so you can choose supplies suited to a laser, inkjet, or thermal printer. Test the label where the operator will use it.

Make pretrip and equipment checks routine.

For trucks, record odometer and engine hours, choose the trailer and trip context, and complete the applicable walk-around inspection certification. General equipment can have its own custom checks and operating-hour reading.

Report defects and follow up.

Keep problems and photos attached to the equipment. Management can review the report, track repair status, and mark an asset out of service. An urgent defect or out-of-service status blocks a safe-operation certification in the app.

Actual employee equipment-check screen with fictional motor and operator — Actual app screenshot. All shown company and employee records are fictional. Tap to open full size.

Where it fits.

Truck and trailer pretrips, forklift condition checks, pump and motor inspections, generator checks, and company-defined cleaning or equipment routines. Combine these with maintenance records and the trucking Loadboard when those tools fit your work.

What to expect.

Your company sets and enforces its inspection policy. Scanning a QR does not prove an inspection happened, verify location, or immobilize equipment. These records support a safety program; they do not guarantee regulatory compliance or insurance discounts.

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